Planning Your Visit to OpenZone @ The Word

Taking your class out on a school visit is exciting, but we know it requires careful planning!

At OpenZone, we want to make your trip as stress-free and simple as possible.

To help your day run smoothly, here is everything you need to prepare before you arrive.

📋 The Teacher’s Pre-Visit Checklist

Make sure you have these key elements sorted before setting off:

• Staffing & Helpers: Ensure you have the appropriate staff-to-child ratio based on your school’s policy. We always suggest a minimum of 2 staff members and highly encourage bringing adult helpers.

• First Aid: A designated First Aider must accompany your group, equipped with your school’s first aid kit and any specific student medication (inhalers, EpiPens, etc.).

• Permission Forms: Ensure all relevant school permission slips are signed and completed.

• Bring a Camera: Don’t forget to pack a school camera/iPad to capture photo evidence of your students’ fantastic day of learning!

⏳ Your Trip Timeline: What to Do & When

📷 Media & Photography Policy

We love celebrating student success! We frequently use photos, videos, or student work for displays inside The Word, on our website, or across social media.

⚠️ Important: Please check your school’s photo policy before arriving. You must explicitly inform OpenZone staff of any children who cannot have their photo or video taken.

📥 Risk Assessments & Downloads

To help you stay organised, click the links below to download and save your own copies of our planning documents:

 Risk Assessments

To help you with your organisation here are some documents that you may find useful.

Click the link below to open your own copy of our risk assessment and for a schedule of the day.